Minutes

North Alabama (Tennessee Valley) Alumnae Association

Alpha Delta Pi - District 1 – July, August, September 2004 - Second Quarter TVAA Meeting (business)

P.O. Box 688 Florence , AL

(email)

8/14/2004 (“SUB” - chapter room)

Attended: Amy Green, Amy Butler, Jennifer Davis, Carmen Barker, Andrea Childress, Heather Simms, Page Banks, Emily Zehr.

09/19/04

ZH EXEC. BOARD MEETING - Chapter Room

Attended: Jennifer Davis, Carmen Barker, Andrea Childress, Ashley Stutts, Cassidy Overby, Patti Lubisco, Connie Ward, Karen Letson, Miranda Champlin, Jeri Bullard, Claudia Heimmermann

09/19/04

TVAA 3rd Quarter Meeting - Ricatoni's Restaurant

Attended: Jennifer Davis, Carmen Barker, Andrea Childress, Cassidy Overby, Karen Letson, Miranda Champlin

1. UNA’s Recruitment. We will be supplying food for 30 to 40 members 4 days of spirit week & 4 days of recruitment week. Spirit Week: Sunday August 8- dinner is at 4:30; Monday August 9- lunch is at 12:30; Tuesday August 10-lunch is at 12:30; Wednesday August 11-lunch is at 12:30; Food could be used on any of these days and also people to practice conversation and rotation on. Recruitment: Thursday August 12-Sunday August 15 Food Donations!

2. Pearl Conference Calls 2004-2005 - FREE Alumnae Training Opportunity What: Pearl Conference Calls are an excellent opportunity for alumnae associations to share ideas, express concerns and ask questions on various different topics. Alumnae directors will facilitate these calls. They will make sure that everyone stays on track and that we cover lots of valuable information. Who: Any alumnae association officer or member can participate; however, each association can only reserve one spot per call, as space will be limited. Why: These calls will allow alumnae to receive training from the luxury of their own homes, and the calls are FREE to your association!!! How: In order to reserve a spot on the conference call, the alumna who will be participating needs to e-mail us at alumnaedirectors@yahoo.com by the deadline listed below. In this e-mail, we ask that you include your name, the e-mail address at which you wish us to contact you, your phone number, your association’s name and location, and a brief summary of your association, as indicated below. After the deadline has been reached, we will contact you by e-mail to let you know the telephone number you will need to call in to participate, as well as the pass code you will need to enter from your home phone. When: We will be offering calls the first Sunday of each month – October, November, February, March, April, May and June. Since we will be opening these calls to all associations and have to consider four different time zones, as well as work and school schedules, we will offer these calls on Sundays at 7pm. Please pay attention to the times listed as they will be listed in Eastern Time. Each call will last about an hour. Below is a complete listing of Pearl Conference Calls scheduled for 2004-2005. Reservation information for each call will be sent out approximately two weeks prior to monthly calls. However, you can RSVP for any of the below calls now if you wish by following the instructions above. 10/3/0 - Alumnae-Collegiate Relations; 11/7/04 - Programming Ideas for your Association; 2/6/05 - Communications – Website, newsletter, annual report; 3/6/05 - Senior Transition – from Delta to Pi; 4/3/05 - Philanthropy – Lion’s Share Challenge; 5/1/05 - Marketing Alpha Delta Pi in your community; 6/5/05 - Convention Update

REVIEW 2004 TVAA Goals:
1. Fundraiser to help supply furniture (folding chairs) for the new chapter room in the new sorority dorms at The University of North Alabama. – YES, Executive Office loaned the Chapter $5000 to be paid back in the next 5 years. National office will be sending out the first letter requesting money from Zeta Eta alumnae & ADPi alumnae with in a hundred mile ratios of UNA.
2. Start a philanthropy project - YES, Alumnae Philanthropy Chair has begin working on sheet to pass out about the TAB collects for the Ronald McDonald House.
3. Start a TME program – Alumnae Philanthropy Chair will be hold a TME program on the Ronald McDonald House for the chapter. In the process of working on a TMA program for the alumnae on Jewel Degree in December after the Christmas Tea.
4. Search for additional chapter advisors. – YES, people wlll be attending the next ZH Exec. Board Meeting.
2005 GRAND CONVENTION - Wednesday, June 22-Sunday, June 26, 2005 at Sheraton Wild Horse Pass Resort & Spa Phoenix, Arizona
Pride On-Line: PLEASE update all your contact information with national at www.alphadeltapi.org.
Complete Advisory Board as of 9/24/2004 the ZH Chapter Advisors: Jennifer Davis -Chapter Advisor; Carmen Barker - Financial Advisor ; Dr. Jerri Bullard - Scholarship Advisor; Claudia Heimmermann - Standards and Ethics Advisor; Stephanie Wilson - Total Membership Education Advisor; Miranda Champlin - Social Enrichment Advisor; Karen Letson - Panhellenic Advisor/RIM Advisor; Patti Lubisco - Public Relations Advisor; Cassidy Overby - New Member Coordinator Advisor; Connie Ward - Recruitment Advisor; Jennifer Wynn - Executive Vice President Advisor
Zeta Eta Chapter Room Decoration Work Day Weekend: Friday Oct 1st, 2004 - 11:00 am -3: 00pm (or even later); Saturday Oct 2nd - 8:00 am until 12 noon (or later if needed); Sunday Oct 3rd - 1:00 pm - 4:00 pm.

Zeta Eta 2004 Exec Board: Amber Allison (RVP); Kim Clements (President); Bethany Hill (Social); Megan Huston (Treasurer); Vulnavia Johnson (Standards); Heather McPeters (Panhellenic); Amy Butler (EVP); Denise Childress (MEVP) Additional Officers: Leigh Anne Shipper (New Member); Kayla Clanton (PR); Sara Wood (Philanthropy); Lisa Roper (Formal Recruitment)

For UPDATES See TVAA’s Web Site, “Event Calendar”, http//:TVAAadpi.tripod.com

Contact Information:

TVAA

P.O. Box 668

Florence, AL 35631

Email: TVAAadpi@hotmail.com

Web Site: http://TVAAadpi.tripod.com